Elevating IT Procurement Visibility & Building a Vendor Management Office (VMO)

Acacia was engaged by a multinational client to enhance operational efficiency and unlock strategic value through targeted improvements in IT Procurement. The initiative focused on streamlining workflows, strengthening supplier relationships, and enabling data-driven decision-making across the enterprise.

Strategic Objectives

Increase transparency and accountability within IT Procurement.

Improve process efficiency and stakeholder experience.

Develop a scalable VMO framework to support governance, performance, and portfolio management.

Acacia Approach

Berry engaged Acacia to own the entire recruitment lifecycle, from role scoping through offer acceptance, without adding load to their lone IT HR team recruiter. To bring the partnership to life, Acacia quickly developed a path forward.

Engaged the IT Procurement team to evaluate current scope, operational challenges, and growth opportunities
Assessed existing procurement tools, workflows, and processes for efficiency and alignment
Reviewed procurement policies and compliance protocols to identify gaps and improvement areas
Analyzed contract lifecycle management (CLM) processes, timelines, and governance structures
Evaluated Procurement KPIs and OKRs to benchmark performance and maturity
Conducted supplier segmentation by spend, service type, and strategic value
Performed spend analysis and assessed supplier performance, utilization, and relationship effectiveness

Collaborated with key stakeholders to validate findings and align on improvement priorities
Mapped procurement maturity based on assessment results and identified areas for advancement
Documented supplier segmentation by spend, service category, and strategic importance, highlighting inefficiencies and opportunities
Analyzed supplier performance across quality, delivery, cost, relationship, and utilization metrics
Identified gaps in processes, automation, tools, and workflows flagging redundancies and inefficiencies
Pinpointed cycle time bottlenecks and areas for operational streamlining
Assessed CLM governance and compliance risks and proposed enhancements
Refined Procurement KPIs and OKRs to support improved performance tracking

Developed a comprehensive IT Procurement Roadmap aligned with business priorities, addressing identified gaps, risks, and quick wins
Presented scalable VMO structure options, including governance model, oversight mechanisms, and supporting policies and tools

Acacia’s engagement delivered a clear, actionable roadmap to elevate IT Procurement maturity and establish a high-impact Vendor Management Office. By aligning strategy with execution, the client is now positioned to drive measurable value, strengthen supplier partnerships, and embed continuous improvement into their procurement culture.

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